Fullmind Attendance Reports
Making it easy to track, analyze, and improve student outcomes
Fullmind is a K-12 virtual education company that connects students nationwide with certified teachers. Its platform is where school leaders manage classes, instructors, and student progress in one place.
Challenge
After extensive research, we found that Fullmind schools were lacking a simple way to measure and report on key metrics related to program effectiveness and budget allocation. Additionally, the Customer Success team was spending a significant amount of time manually creating and sending attendance reports to customers.
Solution
To address these challenges, we developed a Reports Section within the platform to equip School and District Admins with the data they need. Our first priority was Attendance Reports, as student attendance is a strong indicator of program effectiveness and helps admins implement targeted interventions to improve student outcomes
Team
Cory Rae Shaw - Lead Product Designer
Cheryl Wang - Advisor
John Kealy - Head of Engineering
Ysiad Ferreiras - CEO
Cross-Functional Partners
Customer Success
Operations
Finance
Sales
Attendance reporting
user stories & research
As a school/district admin, I want to be able to see attendance data filtered in multiple ways:
By school(s)
By student(s)
By course(s)
By date(s)
By grade level
By my own custom filters
As a school/district admin, I also want:
The option to be easily notified if a student misses X classes in a row or X percentage of classes.
Attendance info to be delivered to me in the way I’m most likely to consume it
To easily make sense of attendance data and share it to other stakeholders
A dashboard for fast decision-making
To start, we designed a dashboard that surfaces key information and actions at a glance, with quick access to essential attendance reports and high-level insights.
Expandable and Collapsible Data
School admins need the ability to view and report attendance data at various levels. To meet this need, the solution was designed to seamlessly transition from a high-level overview to detailed insights instantly.
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Multi-level attendance at a glance
School admins need attendance insights at multiple levels, so we provided quick access to reports by student, school, course, session, and more.
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Quick-glance student & course information
The context panel allows school admins to quickly access detailed information about a specific student or course without leaving the main view.
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Expandable attendance data for deeper insights
Attendance data is structured to provide both a high-level overview and detailed insights. Collapsible rows allow users to quickly scan aggregate attendance metrics while expanding them reveals individual student or course-level data for deeper analysis.
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Course Attendance Overview
Users can view the attendance rate for specific courses, as well as the attendance records for each student, including their individual attendance status.
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School attendance overview
Some admins manage multiple schools, so they need to access attendance reports for each school, along with the corresponding courses and attendance levels for each one.
A Redesigned Filtering System
Given the large amount of data, we completely redesigned the filter system with the same goals in mind: to make it expandable and collapsible, so users can easily switch between high-level snapshots and detailed views. We also focused on optimizing the system for running reports and sharing data efficiently. The new filtering system would be used across the entire platform.
Dynamic and user-friendly
To prevent overwhelming the user with too many options and cluttering the screen, filters were designed to be added only when needed, with clear indicators showing the current selections.
Date picker, multi-select, single-select
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Date picker
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Multi-select
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Single-select
Other features
Making it easy to save recurring reports and set up custom notifications
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Setting up notifications
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Saving specific reports
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Saved reports
